PRIVACY NOTICE
Azile Limited (trading as Azile Medical)
Last updated: June 2026
1. Introduction
Azile Limited (“the Company”) is committed to protecting the privacy and security of personal data. This Privacy Notice explains how personal data is collected, used, and safeguarded in the course of the Company’s business activities.
The Company processes personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This notice is designed to provide transparency to individuals who interact with the Company, including clients, candidates, contractors, website users and business contacts.
2. Data Controller
For the purposes of data protection legislation, Azile Limited acts as the data controller in respect of personal data processed in connection with its operations.
Contact details for data protection queries:
data@azilemedical.com
Tel: 07700167930
3. Categories of Personal Data
The Company processes personal data that is necessary, relevant and proportionate to its business activities. This may include:
- Identity and contact information, such as names, email addresses and telephone numbers
- Professional and employment-related information, including qualifications, experience and role-related details
- Communications data, including correspondence with the Company
- Technical data, such as IP addresses and information relating to website usage
Financial information is processed via secure third-party providers. The Company does not store full payment card details.
4. Sources of Personal Data
Personal data is obtained through:
- Direct interaction with individuals (for example, when making enquiries, registering interest, applying for roles, or entering into contracts)
- Participation in recruitment, placement or related workforce services delivered by the Company
- Automated technologies such as website analytics tools
- Third-party sources, including clients, referees, or recruitment channels
The Company takes reasonable steps to ensure that personal data obtained indirectly is processed fairly and transparently.
5. Purpose of Processing and Lawful Basis
Personal data is processed for legitimate and defined business purposes. The Company relies on the following lawful bases:
Contractual Necessity
Processing required for entering into or performing a contract or pre-contract steps in relation to recruitment, placement or service delivery.
Legitimate Interests
Processing necessary for the Company’s legitimate business interests, including recruitment operations, workforce supply, maintaining relationships, and improving services, provided such interests are not overridden by the rights of individuals.
Consent
Where required, particularly in relation to marketing communications. Individuals may withdraw consent at any time.
Legal Obligations
Processing necessary to comply with applicable legal and regulatory requirements, including employment, tax and right to work obligations.
6. Data Sharing
Personal data may be shared with third parties where this is necessary for legitimate business purposes, including:
- Service providers (such as IT, hosting, and payroll-related providers where applicable)
- Clients and business partners (where required for recruitment, placement or service delivery)
- Professional advisers (including legal and financial advisers)
- Regulatory or law enforcement authorities where required by law
Appropriate safeguards are applied to ensure that personal data is handled securely and lawfully. The Company does not sell personal data.
7. International Data Transfers
Where personal data is transferred outside the United Kingdom, the Company ensures that appropriate safeguards are in place to protect that data. This may include standard contractual clauses or equivalent mechanisms.
8. Retention of Personal Data
Personal data is retained only for as long as is necessary for the purposes for which it was collected, taking into account:
- Legal and regulatory requirements
- Operational and recruitment-related needs
- Risk management considerations
In general, business and financial records are retained for up to six years, while other data is retained in accordance with business necessity. Marketing data is retained until consent is withdrawn.
9. Data Subject Rights
Individuals have rights under UK GDPR, including:
- The right to access their personal data
- The right to request correction of inaccurate data
- The right to request erasure in certain circumstances
- The right to restrict or object to processing
- The right to data portability
- The right to withdraw consent where applicable
Requests relating to these rights may be made by contacting the Company. Individuals also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
10. Cookies and Website Use
The Company’s website uses cookies and similar technologies to support functionality and analyse usage.
Users can manage cookie preferences through their browser settings. The Company should implement a cookie consent mechanism to ensure compliance with applicable ePrivacy requirements.
11. Data Security
The Company takes reasonable and proportionate steps to protect personal data against unauthorised access, loss, misuse or disclosure. Measures include controlled access to systems, secure storage solutions, and organisational safeguards.
While no system can guarantee complete security, the Company maintains appropriate standards consistent with its size, recruitment operations, and risk profile.
12. Third-Party Links
The Company’s website may contain links to external websites. This Privacy Notice does not apply to such websites, and the Company is not responsible for their content or privacy practices.
13. Updates to This Notice
This Privacy Notice may be updated periodically to reflect changes in legal requirements or business practices. The most current version will be available on the Company’s website.
14. Contact
For any questions regarding this Privacy Notice or the handling of personal data, please contact:
data@azilemedical.com
Tel: 07700167930